Party Pooper: How to Avoid Getting Sick When You Travel

We at Onsite Travel would like to start this post by reminding our readers that most travel honestly go off perfectly fine. However, some advanced planning is always a good idea and can allow your odds of never having an issue while traveling increase dramatically if one of your party does get sick (knock on wood).

Everyone hates getting sick but getting sick when you are on vacation can be particularly unpleasant. People can become ill when they travel for a number of reasons. When you relax, your body’s immunity lowers because you are under less stress, making you more susceptible to everyday viruses. As crazy as this seems, stress will stimulate your immune system so when you relax you can open yourself to illnesses There is actually a term called “leisure sickness”.

New places you travel to can also contain unfamiliar pathogens and unfamiliar bugs in the environment that can affect you negatively. You may be excited to see Bejing, but your asthma certainly won’t be and cruising can be a killer for food born illness and/or seasickness. Below are some tips and tricks to help prevent and/or lessen different travel ailments so that, if they happen to you, it’ll just be a small bump in an otherwise great vacation.

Tips for Planning Ahead

Pack a Medical Kit

Be ready for the worst before it happens. Important things to consider are:

·         Cold Medicine
·         Bottled water
·         Insect repellent, try to make sure it has DEET
·         Sunblock, at least SPF 15 although SPF 5O is better
·         lip balm
·         antibiotic ointment
·         tweezers
·         bandages/gauze, adhesive tape, and scissors (if you bring one, bring the rest)
·         foot care products such as for blisters and athlete’s foot
·         diarrhea remedy
·         for women: feminine products

If you are traveling with a group in a land tour or on a cruise line these products may be available to purchase as you need them. However, they may not have what you need or they may be in short supply so it is best to be prepared and they can be amazingly expensive on board a ship.

*A Note on Packing Prescription Medication of Any kind

Keep prescription medication in their original containers while traveling. Remember to pack them in your carry-on, not your luggage and always bring a physical copy of your prescription in case you loose the medicine on your trip. Particularly when traveling out of the country, get a written note from your doctor explaining why you may be taking any narcotics and sedatives to prevent problems at border crossings. This too, should be packed in your carry-on.

Vaccines

It doesn’t happen often nowadays, but there are still a few countries that require vaccinations to enter the country. Particularly when visiting South America, be sure you are up to date on your vaccinations and talk to your doctor about different preventative measures you may want to take depending on where you are traveling.

Jet Lag: Disruption of the Body’s Internal Clock

Although it is called “jet lag”, this can affect anyone traveling across too many time zones when they’re on vacation. Prepare yourself for traveling across time zones by shifting your body’s clock slowly while your still at home. Do this by manipulating your light exposure, activity patterns, and so on so that it is not as jarring of a transition when you are in a new place. There are several thoughts on solving jet lag but the best way is to try and get on your new schedule a.s.a.p. once you arrive.

Tips for When You’re Traveling

Exercise

As I mentioned before, when you relax, your body’s immunity lowers because you are under less stress. One way to prevent this is to exercise lightly while on vacation. This could be something as simple as taking a brisk walk or swimming. If you stay active your body’s immune system will stay boosted.

Wear Mosquito Repellent

This is mostly in regards to the tropics. Mosquito’s can carry a number of different diseases, some of which you cannot get vaccinated against ahead of time like Dengue fever. Propellant can go a long way.

Avoid Under-cooked Food and Drink Only Bottled Water

This is mostly in regards to less developed countries to avoid stomach sickness, where traveler’s diarrhea is more prevalent. Do you enjoy spicy food? Cayenne peppers increase the intestine’s resistance to microbes that cause stomach pain and diarrhea. If you sprinkle enough on one meal a day to make it extra spicy, it will help keep the diarrhea  away. If you do get stomach sickness, no matter where you travel, calcium is thought to help increase growth of diarrhea-fighting bacterium, making it last for a shorter period of time.

Luck favors the prepared and as always, travel safe and have fun out there!!

image by James Diedrick: https://www.flickr.com/photos/jkdatlanta/3497413025
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Travel Insurance

Note from the blogger:
Aaaand we’re back! After a long hiatus I have finally graduated and am able to devote my time to getting this blog up and running again and keeping it running. A lot will hopefully be happening in the next little bit including a spread into more social media and more tips and destinations to poke at your wanderlust. This week we will be looking at an important subject to consider while traveling, because knocking on wood will only get you so far.

It’s a popular saying; Better to have it and not need it then need it and not have it. Travel insurance is something to consider when planning a vacation and just like regular insurance, it’s important to know your options.

There are 3 basic types of Travel Insurance:

  • Cancellation For Any Reason Insurance: insurance that insures you get all or most of your money back on a trip that you cancel prior to travel.
  • Cancellation for Medical Reasons Insurance: insurance that insures you get all or most of your money back on a trip that you cancel for documentable medical reasons
  • Medical Only Insurance: insurance for medical costs that may arise while traveling in the event of an accident. This would not entail compensation on the cost of the trip.

Cancellation Insurance: Why have it?

Most tours and cruises require a deposit before the cruise/tour is to be paid in full and about half of them are not refundable. Several cruise lines like Royal Caribbean and Celebrity are still refundable until final payment but the trend in the industry is less and less fully refundable deposits. This deposit will not be returned to you, or not returned in full, if you cancel within a certain time period, usually up until final payment when the regular cancellation schedules kick in. Cancellation insurance is to help get all or more of that deposit back that you normally would not be allowed. This insurance may not be a priority early on, but once you are within the ‘penalty’ window of paying for your vacation, our agents strongly suggest looking at insurance.

Cancellation For Any Reason Insurance or CFAR

This type of insurance assures you get all of your money back on a trip that you cancel prior to sailing except the insurance cost. It literally is “Cancel for any reason”. Ocean cruises do not offer this type of insurance and this is only an option if you are looking to book a land tour or river cruise. The cost of cancellation insurance is based on the cost of the trip itself, usually 7-9% of the trip’s cost in comparison, and is NOT based on age. It is a really nice option if available as you don’t have forms and such if you have to cancel. However, this one usually has to be purchased at the time of booking.

Cancellation for Medical Reasons Insurance

This insurance assures you get all or part of your money back on a trip that you have to cancel specifically for medical reasons. In order to invoke the insurance, you will need to have a doctor sign off on the fact that you or someone listed in your party is too sick or injured to travel. Most of these policies also include immediate family members that get sick or pass away. Any type of trip can be covered by medical cancellation insurance, including ocean cruises. Unlike CFAR, cancellation-for-any-reason insurance, cancellation for medical is based on age as well as trip cost. It is usually less cost then CFAR but can get pricey if you are over 70 years of age.

Medical Only Insurance

This is insurance to cover medical costs that may arise while traveling if someone gets sick or injured. Both types of cancellation insurances listed above also include medical insurance component, but you can purchase medical insurance by itself if you so choose. Medical insurance without cancellation insurance is the cheapest type of travel insurance by a surprisingly high margin. Despite this, it will cover all medical costs that you may have while on vacation, including emergency evacuation which can be well over $75,000 to get you home! Make sure that you look at the small print on these to make sure on the emergency medical evacuation. An important note about emergency evacuation, 99% of these companies that coordinate these evacuations WILL require that you show that you are able to pay for this and it is very pricey. If you have the medical only coverage, the company will coordinate all of this and get you the help that you need. Medical only insurance is a no brainer and you should have it as most of the insurance companies in the US do not cover you outside of the country and it is literally $20-$30 pre person for a trip.

Some cruises do sell their own insurance but it usually isn’t as comprehensive and not much cheaper than going with a 3rd party insurance agency. CSA Travel Protection is a well respected travel insurance provider and some credit card companies do offer cancellation insurance (with no medical coverage though). Again, no matter who you go with, read the fine print or call for details. Insurance companies are in business to make money so know what you are buying and if you are not sure ask for it in writing.
If you would like to search for yourself, www.insuremytrip.com allows you to compare different travel insurance based on your specific needs and the trip perimeters.

No matter what the case, we at Onsite Travel do recommend you look into travel insurance because life happens, even on vacation, and it’s good to be prepared.

Picture provided by: https://commons.wikimedia.org/wiki/File:Airplane_Flight_Wing_flying_to_Travel_on_Vacation.jpg

Money Saving Tips While Traveling

When it comes to most things, you get what you pay for and a vacation is definitely an example of that. In fact, that is what we at Onsite Travel are all about! Therefore this post will not be about “crazy cheap rates” and other ways to buy downmarket, but instead getting the best bang for your buck.

Of course, saving money on vacation will always depend on where you’re traveling but here are a few general tips when traveling abroad:

  • Finding the right card
    • As mentioned in the previous article, Pre-Vacation Planning: Getting Your Affairs in Order, some credit card companies charge fees for foreign transactions, usually ranging between 2-5%, depending on the company. See which company has the lowest fees (or, better yet, none at all) for using their card in the country you are traveling to.
  • Get local currency ahead of time
    • Transferring money over to local currency at airports and hotels often has a larger transaction fee than if you were to do the transfer back home. Make a list of all the countries you plan to visit as well as an estimated spending budget for each place to transfer to local currency to save on transactions. Remember, even if you plan to use a card for most of your transactions, having cash on you can always come in handy.

Image from: https://www.flickr.com/photos/rodeime/13991031669

In reference to Thanksgiving there is no Adventure of the Month as here in the U.S. November is very much a time to be with family. We spend the day eating and bonding with relations both as a celebration of thankfulness and preparation for elbowing our way through Black Friday sales. Winter is coming….

Happy Thanksgiving!

Pre-Vacation Planning: Getting Your Affairs in Order

No one ever wants to be rushing around a week before a vacation to find a housesitter or, when trying to purchase something on vacation, find their credit cards have been frozen. As important as it is to plan the details of a vacation, it is perhaps even more important to plan for what you leave behind. This can be broken down into two categories: telling people you are going on vacation and caring for the things you leave behind.

  • Telling People You are Going on Vacation
    • No, this does not mean sending a tweet or making a facebook post. Think of things that you do day to day like going to work, perhaps participating in extracurricular activities, even using a credit card. The people associated with these things need to be alerted that you will be gone.
      • Do not post on social media. Although this may seem like the first and easiest way for you to start alerting people, posting on social media greatly increases your risk of a break in. Post after not before.
      • Alert your neighbors so that they aren’t surprised when the house seems empty or when a housesitter comes by to check in. This may even prompt them to keep an eye on the place and report any suspicious activity while you’re away.
      • If you are not on vacation at the time already, give notice at work that you will be going on holiday. The earlier you notify your boss the better, particularly if you plan to go during a busy season or a time when many people are planning to take time off. Although it isn’t usually required, the same goes for alerting extracurricular activities you or your child might be in.
      • Always be sure to alert your credit card companies when you are traveling, particularly out of the country. Many card companies will freeze people’s cards automatically if a purchase is made overseas since it is one of the more obvious signs of identity theft. Also be sure to confirm with them what countries their cards will work in, as this can be another issue that you will want to take care of before your vacation if they don’t. Some companies charge fees for foreign transactions as well and usually range between 2-5%, depending on the company. Be sure to discuss this with them to better keep track of your finances on vacation.
    • Like with packing, when trying to think about the things you will need cared for it is best to make a list.
      • There will likely be your home and perhaps pets if you have them at the top, but also remember to think about different things that you do that might influence others. For example, if you volunteer coach a children’s sports team or are perhaps part of a carpool system be sure to let those involved know and try to set up a new arrangement while you’re gone if necessary.
      • Housesitters can be important to avoid mishaps and break ins while you’re away and put your mind at ease. In fact, some insurance policies will not cover a break in if the house was not checked on for a certain amount of time. Be sure to look at your insurance policy before deciding not to get one. Often a house sitters main job is to make sure that the house is safe and not make it too obvious that you are away by doing small things like picking up the newspaper and taking the garbage in and out on the appropriate days. If you hire a housesitter, make a list for them of various things to do, garbage days, and emergency numbers. If you have decided against a house sitter, light timers can be used to simulate people at home.
      • Petsitters can be important and, especially during holiday seasons, should be found in advance. Depending on how often they come and much care your pet needs, housesitters can sometimes double as petsitters. If a housesitter plans to come by once a day, I highly suggest this arrangement with animals such as cats and fish who don’t require a lot of attention or exercise. For an animal like a dog or one that has to take medication, I suggest leaving it with a trusted friend or at a kennel. Particularly for dogs, kennels can actually be good petsitting solutions as they often have scheduled times for pets to play and get exercise. If your pet does require medication, make a list of their medication schedule and be sure to give their temporary caretaker extra just in case.

image by Austin Kirk: https://www.flickr.com/photos/aukirk/16816818235

China Interesting Fact
The Terra Cotta Warriors were built for the tomb of Emperor Qin, the first emperor of a unified China. These soldiers have become world famous because of their size, numbers, and amazing detail. There are over 6,000 life sized soldiers, no two being identical and all have different facial features. The army comes complete with horses, chariots, and weaponry but as the excavation continues, not just military statues but also acrobats, strongmen, and musicians are being excavated. The tomb has still not been opened since the site’s discovery in the 1970s out of fear of destroying the artifacts inside.  

Adventure of the Month: China

We’re back! Happy September everyone and sorry for being gone for the past few weeks,the start of school has thrown this blogger through a bit of a loop but I hope that I will now be able to post regularly once again. Since it is September and therefore one of the best times to visit this country, our Adventure of the Month is China.

Literally translating to “Middle Kingdom”, China is one of the four ancient civilizations, along with Egypt, Greece, and Mesopotamia. Today people still travel to China to get a glimpse of some of this country’s great historical feats and enigmatic ancient culture such as the Great Wall, Terracotta Army, and the Forbidden City of Beijing.

We atOnsite Travel recommend visiting this country through a river cruise down the Yangzi:a 4-7 night cruise often coupled with flights and hotel stays to differenttourism sites farther away from the river. These vacation packages usuallyinclude visits to Beijing (where the Great Wall of China resides), Shanghai,and the Terracotta Warriors. We at Onsite Travel also recommend extensions toHong Kong and the Himalayas in Tibet if you wish to prolong your stay.

Tips for Chinese River Cruises

Viking tends to offer these cruises at the best price and often includes airfare in the vacation package, which can help save money as flights to China are expensive.
Along with being expensive, flights to China often to be very long and exhausting, so our travel agents strongly suggest booking your flights a few days earlier and staying overnight in a hotel to recuperate.
When flying from one site to another, the intertour flights in between the different locations tend to have strict policies against heavy baggage. Be sure to check on these restrictions and pack accordingly.
Remember you will need a Visa to travel to China, be sure to talk to your travel counselor and secure one before it is too late to cancel the cruise.
Throughout September we will be posting small “blurbs” on twitter (@onsite_travel)and at the bottom of our posts on travel tips with more facts about China and sites worth seeing.

Want to know more about booking a trip to China? Contact one of our travel agents! Or go on our travel site under “Cruises” to search for more Chinese vacations yourself.

Picture by Mikelmania

https://pixabay.com/p-746374/?no_redirect

Packing a Suitcase: Traveling Light, Traveling With Caution

I believe almost everyone has grown up with some notion of how to pack for travel. Be it a childhood sleepover, camping, or (as we’ll talk about here) a vacation.

When going on vacation, especially one involving airplane travel and security, packing your luggage can be an extremely important step. Taking measures to ensure your things don’t get lost or damaged can help put your mind at ease and no one wants to get stuck at the airport with extra costs or because their luggage doesn’t meet the airline’s guidelines.

On cruises, the baggage policy tends to be simply that if your baggage fits in your room you can bring it. (Although this may be tempting for all the heavy packers out there, just remember, the more luggage you bring the small your room becomes) However, almost every vacation will involve some sort of airplane travel. As many seasoned travelers know, THIS is where packing can get tricky and what we will be focusing on in this post.

First let’s discuss the difference between carry on and check in:

  • Check in luggage
  • Has size and weight restrictions
    • Usually costs extra domestically but is free for 1 bag per person internationally
    • Is stored elsewhere
  • Carry on luggage
    • Has size restrictions
    • Usually has no extra cost
    • Stays with you

Carry on is usually the best way to go fot shorter trips. Your luggage stays in sight, isn’t tossed around as much, and you don’t have to pay any extra cost. Check with your airline about their baggage policies when you begin packing and keep rechecking as these policies change constantly. Be sure to ask:

  • How much you can travel with: size and weight limits for both carry on and check in
  • How much it costs for check in luggage (it usually ranges from $25 to $40 per bag)
  • What is allowed as a carry on: dimensions of the bag or suitcase

When you do begin packing the first 2 rules of thumb are:

“If you can’t replace it easily, don’t bring it”  IE if you will be really upset that the airline lost the special shirt that yout wife bought for you don’t pack it.

“If you need something no matter what , keep it in your carry on.” IE Prescription medicine, glasses, contacts, anything that would be hard to replace where you are going makes this list. If you can hit a local drug store and replace it you are set but not something that you need scipts for.  SIDENOTE: prescription meds MUST be in the original bottles with the labels attached. TSA types love to mess with this stuff and you don’t need the hassles and delays.

Remember that anything you take can get stolen, damaged, or simply forgotten and if it is irreplaceable, its best left at home. If it is something you need for the trip, like medication or a camera, keep it in a carry on. As mentioned before a carry on stays with you on the plane and is less likely to get lost, stolen, or damaged through your travels. If something does happen to your check in during airline travel, travel insurance will cover missing, lost, or stolen baggage up to a point. The airline will cover very little.

Other Tips for Packing:

  • Get sturdy luggage
    • Luggage gets thrown around, prepare for this as best you can. Buy sturdy luggage that is unlikely to be dented. We at On Site Travel actually recommend hard-sided plastic, it doesn’t dent. Strap down the contents inside and don’t put breakable items in a check in.
  • Avoiding check in baggage is avoiding extra costs and extra headache
    • Try to keep your baggage within carry on restrictions. If you can’t, all breakable and valuable items go in the carry on.
  • Leave extra room for souvenirs
    • Remember, you may buy things on your trip, and they will require extra baggage space. Account for that in advance so you aren’t surprised that your baggage no longer fits within airline policy on your way home. There are two ways to do this:
      • If you’re allowed 2 carry ons, pack a smaller suitcase within a larger suitcase (suitcase-ception) on the plane ride over so that you can use smaller suitcase for souvenirs on the ride home
      • Use an expandable suitcase (make sure that the expanded form is still within carry on limits) and make sure it isn’t expanded on the trip over. You can use the expansion space on the trip home to gain the extra room.
    • If you buy something large while on vacation, ask about shipping options. If it can be shipped home you will not need to worry about fitting it in your luggage.
  • Ask about laundry facilities where you are vacationing (be it a hotel or a cruise)
    • If there are, you can pack less.
  • NEVER USE VACUUM SEALING BAGS
    • Although they save room, think about how much room they will take up after they are unsealed after the trip when you are repacking or even during a baggage check. Also, if one of them breaks your baggage can explode. All in all, not a good idea. If you have problems preserving room with clothing, I suggest looking into the KonMari folding method instead.

Happy Packing!

Hawaii Interesting Fact
A creole language in Hawaii spoken by many locals is known as Pidgin. It started on the sugarcane plantations as a way for the English-speaking plantation owners and Non-English speaking Hawaiian and foreign workers to communicate with each other. Pidgin is American English based but includes traces of Hawaiian, Portugese, Cantonese, Japanese, Korean, and Tagalog. In recent years a few local books, poems, and plays have even been written in the local dialect and a few popular works have even been translated to Pidgin. One popular example (available on amazon.com) is the Bible, or in Pidgin, Da Jesus Book.

image source: https://www.pexels.com/photo/travelling-travel-traveling-packing-30855/

What to Plan and What Not to Plan

As mentioned previously, one of the benefits of using a Travel Agent is that they can help to arrange most of the travel details for you. However, an important question to ask yourself is to what extent do you wish to plan out your vacation.

If you take a cruise or land tour, excursions are often available to buy or they may be part of the trip. Should these be booked in advance or when you get there? Should you have each stop planned out or give yourself time to loaf around or wander the streets at your own ease? (It is a vacation after all.) In the end, it depends on the person and their idea of a vacation.

Some people love to have every minute planned out and feel that this is the best way to get the most out of the time and others want to just go with the flow and plan as you feel at the moment. Some people want to see everything a place has to offer, regardless of the physical strain (like my younger brother). They want to explore, do it all and see it all, in which case planning excursions and tours in advance is the best way to get the most out of your schedule. Others wish to take in the sights but not at the cost of relaxation (like me). They want to take a step back and take in their surroundings at their own pace, in which case planning your days activities in advance may quickly become exhausting.

Regardless of what type of vacationer you are, here is a generalized list of what you should plan and what you don’t have to plan:

  • To Plan
    • Important transportation
      • Transportation from the airport to hotel and back again. However, if taxis are available in the place you are visiting, even this does not have to be planned. Consult your agent about places you will likely need prepared transport.
    • Hotels
      • Even if you just have to stay in one overnight, hotels should be booked in advance. Not only will you have to call different places to make reservations while you are on vacation, there is always the chance that you may not be able to find one! Never a good situation.
    • Popular attractions/ Things you really want to do
      • As I mentioned before, some people don’t like planning their vacations. However, if you went somewhere to see a certain attraction or participate in a certain activity, book it in advance so that you are covered. Popular attractions will usually have space and you can buy the entry tickets on site. Not always though! An example of this is the Anne Frank House in Amsterdam or the Rome Colosseum. BUY THESE IN ADVANCE online or you will most likely not be able to see it when there. Contact On Site Travel LLC and speak with one of our people for other spots that may be tight on space.
  • Not to Plan
    • Meals
    • Minor transportation

Hawaii Interesting Fact
A popular tourist attraction of the Big Island is the active volcano Kilauea. Legend says that it is the home of the Hawaiian volcano goddess Pele, known for her passion and fiery temper. Sightings of her near her home are common legend, appearing either as an old woman or beautiful young lady. If you are impolite to her, your belongings will be destroyed, so mind your manners!

Have a great week!

Adventure of the Month: Hawaiian Islands

Happy August! As this is the first post of the month we will be taking the time to promote a special country or place to help our readers learn more about the world waiting to be explored. This month we are promoting the Hawaiian Islands. Once a country of it’s own, Hawaii is now the U.S.A’s 50th state with tourism being its main industry.

Growing up in Oahu, I can say from first hand experience that it is a wonderful place with beautiful scenery, rich history, and a laid back local culture. It is a place that I miss dearly and one that I would definitely recommend experiencing firsthand.

Hawaii consists of an archipelago with 8 “main” islands which all have their own special characteristics and culture that make it unique:

  • Hawaii – “The Big Island”
  • Maui – “The Valley Isle”
  • Lanai – “The Pineapple Isle”
  • Molokai – “The Friendly Isle”
  • Oahu – “The Gathering Place”
  • Kauai – “The Garden Isle”
  • Niihau – “The Forbidden Isle”
  • Kahoolawe – “The Target Isle”

Some have a certain island that they particularly enjoy but for those that have never visited the islands themselves we at Onsite Travel suggest visiting all of them on a cruise in order to get a “flavor” of each.  This way if you fall in love with one you can always come back!

There are two main ways of cruising the Hawaiian Islands available:

  • Pride of America with Norwegian Cruise Lines : a U.S. based ship that starts and ends in Honolulu and cruises the Hawaiian islands for 7 nights/8 days
    • The Pride of America is a mid-sized ship that can hold about 2500 passengers at a time. It’s rooms are smaller than the later option but it cruises all year round and offers discounts to military and local residents of both California and Hawaii. With this option, our travel agents suggest booking your flights a few days earlier and/ or a few days after the cruise ends and staying overnight in a hotel to spend a few days at the state capital. The Hilton Hawaiian Village or the Ilikai hotels are located between the pier and Waikiki.  This will allow you to see North Shore, Pearl Harbour, and Waikiki.  Something to keep in mind with the NCL Pride of America, the service on this cruise is about 1 star lower then you may be used to.
  • A secondary option is with Princess or Holland America Cruise: two cruise companies who do cruises of the islands that start and end in the West Coast (California).  Still 7 nights in the islands with with 4-5 days at sea on either side of the islands.
    • Although this cruise is longer, it is around the same price as the Pride of America cruise with great service and technically the better “bang for your buck” if you have the vacation time. Because of the longer time period, these cruises have some days at sea to relax and sometimes overnight stays at the islands so you have more time to explore. However, they also only run for three months: September, October, and November. This is perfect for those that want to stay away from busy summers in Hawaii, which is when the islands are flocked by tourists.

Throughout August we will be posting small “blurbs” on twitter (@onsite_travel) and at the bottom of our posts on travel tips with more facts about Hawaii and sites worth seeing.

Want to know more about booking a trip to Hawaii? Contact one of our travel agents! Or go on our travel site under “Cruises” to search for more Hawaiian vacations yourself.

Aloha and A Hui Hou!

image (coast of Kauai) by Paul Bica: https://www.flickr.com/photos/dexxus/5621252335/

 

Booking and Planning a Trip, Full Disclosure for the Best Experience

In the last post we discussed things to think about before you talk to an agent about booking a trip.   Once you have decided on a type of trip you need to narrow the focus and get into details that may make or break that overall experience of your vacation.

Although your TA will likely ask you about most of the subjects covered, don’t be shy to ask about specific accommodations you may need or questions about things that are unclear to you. Remember, one of the benefits of booking through a travel agent is helping you meet individual needs with honest, knowledgeable advise.

  • Make sure you fully understand what documents you are responsible for:
    • Travel agents can organize flights and airport pickups and drop off but the traveler is the one who must arrive with all their legal documents, tickets, and baggage at the ready. If you don’t completely understand what you need to have with you, don’t hesitate to ask!  your TA to go over it and it’s always a good idea to write everything down.
  • Discuss the trip accommodations and extras and be sure that you are getting what you need to make your trip a success:
    • Ocean cruises offer a vast array of options that most people aren’t used to and /or don’t know are available.
    • Adjoining rooms for extended families, different dining times and table sizes. Does anyone in your party have special needs like dietary restrictions or physical limitations that will impede your trip?   These issues need to be covered in advance and if it is a modified room you may need to act quickly as these are limited in number and tend to book up quickly.
  • I am bringing this up again because it needs to be addressed. Discuss any accommodations you as an individual may need!
    • Even if you think you will be accommodated for, you may not be! This is not Walmart or Starbucks in a major US city.  It is a surprisingly common problem that a client’s with physical handicaps do not plan ahead or know what they are getting involved in and their trip is severely hampered. For example, perhaps one of your party is wheelchair-bound but your room isn’t handicap accessible. Perhaps one of your party is allergic to shellfish and part of the tour you take includes a lobster dinner. A surprising case came in when an american woman vacationing in Europe complained that many of the tours were not “RASCAL accessible” and that the food portions were not enough for a woman her size. Be sure to mention allergies, health concerns, alternative modes of transportation, and anything else that may need to be accounted for.
    • If you show up with a wheelchair or electric scooter without the proper paperwork you may be denied boarding.  This is reality and NO refunds will be offered because you did not plan ahead.
    • Think long and hard about the method of travel that you are planning as well if you are physically limited.  Europe has many cobblestone roads.  If you are in a wheelchair or use a walker and are not used to walking long distances this is not a great idea for a trip.
  • Ask about the culture of the place your visiting
    • As mentioned before, a travel agent accumulates knowledge about different places through their own customer reviews and experiences. See if they have any places they would recommend visiting or things you should avoid. See if there is anything you should try or be wary of when immersing yourself in a different culture. (We will discuss more about tourist safety in a later article.)
  • Go over emergency precautions and safety tips
    • Hopefully nothing happens when you are on vacation and this is the vast majority of peoples vacations but just in case, most travel agencies offer travel insurance.  It is important to discuss these options with your agent so that you know what to do and who to call. If you are in a foreign country and are unsure of what to do, it is best to go to your country’s embassy or call your agent. (If it is an emergency the first choice is more recommended.)

4 Reasons Why You Should Book Through a Travel Agency

Having a father who was skilled at building and repair, I certainly understand the value of doing things yourself. However, for most, organizing vacations is not one of those things. Online “do-it-yourself” booking engines have revolutionized the industry over the last 15 years but the trend towards using travel agents is on the rise again. This is driven by a desire to speak with someone experienced about travel and also the complexity of booking complete and increasingly complex travel experiences. This isn’t just about staying in your comfort zone, though. Here are 4 reasons why you would be better off booking through a travel agency.

  1. Travel agencies offer cheaper rates
    • Doing things yourself saves you money right? Not necessarily. Travel agencies buy “group space” which is a lot like the way retail stores buy product in bulk.  This group space allows the agency to get additional perks such as on board spending credits and most of the time the cost of the cabin will be less as well.  Larger agencies that do volume business with the cruise lines also get special discounted pricing outside of the groups.  This can also be passed onto the end consumer.
  2. Travel Agents help minimize the amount of planning involved in a trip
    • Vacations require enough preparation on your end without having to organize the finer details of the actual trip. You need to deal with pet and house care arrangements, taking time off of work, budgeting, packing, organizing everyone if its a group trip, and who knows what else! Keeping track of flight changes, scheduling airport pickup, and trying to book hotels to stay at can easily slip your mind. (A mistake booking airline tickets to the wrong airports forced a family friend to have to drive to Mexico for a wedding not too long ago and the $900 that she spent on the tickets was gone as well!) Having someone else keep track of these things gives you more time to sort out your personal responsibilities and make for a smoother running vacation.
  3. Travel Agents can act as a “middle man/organizer” for group trips
    • Like I mentioned before, making sure everyone on a group trip is on the same page is difficult, kind of like organizing cats!  If you have people in different states for example. Travel agents know the information needed from each person and can keep track to be sure everyone is accounted for and will arrive when needed.  Instead of spending hours trying to coordinate family and friends you can literally dump this thankless job on your agent.   They are well equipped to deal with everyone and make sure that people are near each other and dining together.
  4. Travel Agents have insider information
    1. Well, perhaps insider information makes it sound a bit like the Society of the Crossed Keys from The Grand Budapest Hotel. What I truly mean is that, as someone who specializes in booking vacations, a travel agent accumulates knowledge about different places through their own customer reviews and experiences.  This allows them to build a stable of properties and tour companies/cruise lines around the world that they have first hand knowledge of.  It also allows you to avoid mistakes when looking at the pretty pictures on hotels.com etc that were taken 15 years ago when the hotel was new.  There is a lot of misleading information out there on the web and the TA’s job is to filter this for you so that you don’t have to.

Save yourself the hassles and probably some money as well and use an experienced travel agent!